Top 20 Document Management Systems (DMS) Companies

Document management systems (DMS) play a crucial role in modern businesses by providing efficient solutions for organizing, storing, and managing digital documents.

These systems streamline document workflows, enhance collaboration, and ensure secure access to information. The top 20 Document Management Systems (DMS) companies listed below offer robust solutions that cater to the diverse needs of organizations.

With features like document storage, version control, search capabilities, and collaboration tools, these companies empower businesses to effectively manage their document lifecycles, improve productivity, and maintain data security.

Whether for small businesses or large enterprises, these DMS providers deliver reliable and scalable solutions that optimize document management processes and enhance overall operational efficiency.

1. Microsoft Corporation

• Founders: Bill Gates and Paul Allen
• Founded Year: 1975
• Headquarters: Redmond, Washington, United States
• Product Categories: Document Management, Collaboration Tools
• Description: Microsoft Corporation is a multinational technology company known for its software and services. It offers robust Document Management Systems (DMS) that enable efficient organization, storage, and sharing of documents.
• Key Features:
  • Integration with Microsoft Office Suite
  • Cloud-based document storage and collaboration
  • Advanced security and access controls

2. Google LLC

• Founders: Larry Page and Sergey Brin
• Founded Year: 1998
• Headquarters: Mountain View, California, United States
• Product Categories: Document Management, Cloud Storage
• Description: Google LLC is a renowned technology company specializing in Internet-related services. Its Document Management Systems (DMS) provide efficient document storage, sharing, and collaboration capabilities.
• Key Features:
  • Robust search and indexing capabilities
  • Seamless integration with Google Drive
  • Real-time collaboration and version control

3. Adobe Inc.

• Founders: John Warnock and Charles Geschke
• Founded Year: 1982
• Headquarters: San Jose, California, United States
• Product Categories: Document Management, Digital Transformation
• Description: Adobe Inc. is a leading software company offering creative and business solutions. Its Document Management Systems (DMS) empower organizations to streamline document workflows, digitize processes, and ensure document security.
• Key Features:
  • Document editing and collaboration tools
  • E-signature capabilities
  • Integration with Adobe Creative Cloud

4. Box, Inc.

• Founders: Aaron Levie and Dylan Smith
• Founded Year: 2005
• Headquarters: Redwood City, California, United States
• Product Categories: Document Management, File Sharing
• Description: Box, Inc. is a cloud content management and file sharing platform. Its Document Management Systems (DMS) enable secure file storage, collaboration, and efficient document workflows for businesses of all sizes.
• Key Features:
  • Secure file sharing and access controls
  • Collaboration features like comments and annotations
  • Integration with popular business apps

5. Dropbox, Inc.

• Founders: Drew Houston and Arash Ferdowsi
• Founded Year: 2007
• Headquarters: San Francisco, California, United States
• Product Categories: Document Management, Cloud Storage
• Description: Dropbox, Inc. is a cloud storage and file synchronization service. Its Document Management Systems (DMS) provide a seamless way to store, access, and collaborate on documents securely from anywhere.
• Key Features:
  • Automatic file syncing across devices
  • File version history and recovery
  • Collaboration tools like shared folders and links

6. Evernote Corporation

• Founders: Stepan Pachikov
• Founded Year: 2004
• Headquarters: Redwood City, California, United States
• Product Categories: Document Management, Note-taking
• Description: Evernote Corporation offers a popular note-taking app that also serves as a comprehensive Document Management System (DMS). It allows users to capture, organize, and search for documents, notes, and multimedia content.
• Key Features:
  • Capture and organize notes, documents, and web clippings
  • Advanced search and tagging capabilities
  • Cross-platform synchronization and collaboration

7. IBM Corporation

• Founders: Charles Ranlett Flint
• Founded Year: 1911
• Headquarters: Armonk, New York, United States
• Product Categories: Document Management, Enterprise Solutions
• Description: IBM Corporation is a global technology and consulting company. Its Document Management Systems (DMS) provide comprehensive solutions for capturing, managing, and securing business documents and records.
• Key Features:
  • Document capture and imaging
  • Workflow automation and process optimization
  • Integration with enterprise applications

8. OpenText Corporation

• Founders: Mark Barrenechea
• Founded Year: 1991
• Headquarters: Waterloo, Ontario, Canada
• Product Categories: Document Management, Enterprise Content Management
• Description: OpenText Corporation is a leading provider of Enterprise Information Management (EIM) solutions. Its Document Management Systems (DMS) enable organizations to capture, govern, and collaborate on business-critical documents and content.
• Key Features:
  • Enterprise-grade document storage and archiving
  • Content lifecycle management
  • Integration with business applications and systems

9. DocuSign Inc.

• Founders: Tom Gonser
• Founded Year: 2003
• Headquarters: San Francisco, California, United States
• Product Categories: Document Management, Electronic Signatures
• Description: DocuSign Inc. is a renowned provider of electronic signature solutions. Its Document Management Systems (DMS) enable secure and legally binding electronic document signing, storage, and management.
• Key Features:
  • Electronic signatures with multi-factor authentication
  • Workflow automation for document routing and approvals
  • Integration with popular business apps and platforms

10. Alfresco Software, Inc.

• Founders: John Newton and John Powell
• Founded Year: 2005
• Headquarters: San Mateo, California, United States
• Product Categories: Document Management, Content Services
• Description: Alfresco Software, Inc. offers an open-source platform for content management and collaboration. Its Document Management Systems (DMS) provide robust features for document storage, version control, and collaborative workflows.
• Key Features:
  • Enterprise-grade content management capabilities
  • Collaboration tools and task management
  • Integration with enterprise systems and cloud services

11. Zoho Corporation

• Founders: Sridhar Vembu and Tony Thomas
• Founded Year: 1996
• Headquarters: Pleasanton, California, United States
• Product Categories: Document Management, Collaboration Tools
• Description: Zoho Corporation offers a suite of cloud-based business applications, including a Document Management System (DMS). It provides features for document storage, sharing, collaboration, and version control.
• Key Features:
  • Secure document storage and access controls
  • Collaboration tools for real-time editing and feedback
  • Integration with other Zoho productivity applications

12. M-Files Corporation

• Founders: Antti Nivala, Jyrki Lötjönen, and Miika Mäkitalo
• Founded Year: 2001
• Headquarters: Dallas, Texas, United States
• Product Categories: Document Management, Intelligent Information Management
• Description: M-Files Corporation specializes in intelligent information management solutions. Its Document Management Systems (DMS) leverage artificial intelligence to automate document workflows, enhance search capabilities, and ensure compliance.
• Key Features:
  • Intelligent metadata-driven document organization
  • Advanced search and retrieval using AI technology
  • Workflow automation and process optimization

13. Citrix Systems, Inc.

• Founders: Ed Iacobucci
• Founded Year: 1989
• Headquarters: Fort Lauderdale, Florida, United States
• Product Categories: Document Management, Virtualization, Collaboration
• Description: Citrix Systems, Inc. offers a range of solutions for virtualization, remote access, and collaboration. Its Document Management Systems (DMS) enable secure document sharing and collaboration across devices and platforms.
• Key Features:
  • Secure file sharing and syncing
  • Virtual desktop infrastructure (VDI) for remote access
  • Integration with Citrix’s collaboration and productivity tools

14. Laserfiche

• Founders: Antti Nivala, Jyrki Lötjönen, and Miika Mäkitalo
• Founded Year: 2001
• Headquarters: Dallas, Texas, United States
• Product Categories: Document Management, Intelligent Information Management
• Description: M-Files Corporation specializes in intelligent information management solutions. Its Document Management Systems (DMS) leverage artificial intelligence to automate document workflows, enhance search capabilities, and ensure compliance.
• Key Features:
  • Intelligent metadata-driven document organization
  • Advanced search and retrieval using AI technology
  • Workflow automation and process optimization

15. Nuance Communications, Inc.

• Founders: Ronald Croen, Janet Baker, and Robert Brown
• Founded Year: 1992
• Headquarters: Burlington, Massachusetts, United States
• Product Categories: Document Management, Speech Recognition, AI Solutions
• Description: Nuance Communications, Inc. specializes in speech and imaging solutions powered by artificial intelligence. Its Document Management Systems (DMS) offer advanced document conversion, OCR, and speech recognition capabilities.
• Key Features:
  • Document conversion and OCR for digitizing paper documents
  • Speech recognition for dictation and voice commands
  • Integration with other Nuance AI solutions

16. Nitro

• Founders: Sam Chandler
• Founded Year: 2005
• Headquarters: San Francisco, California, United States
• Product Categories: Document Management, PDF Solutions
• Description: Nitro Software, Inc. offers a range of software solutions for document management and PDF editing. Its Document Management Systems (DMS) provide features for document collaboration, e-signatures, and PDF conversion.
• Key Features:
  • Document collaboration and review
  • Secure e-signatures and form filling
  • PDF creation, conversion, and editing

17. Foxit

• Founders: Eugene Xiong and Fremont Fong
• Founded Year: 2001
• Headquarters: Fremont, California, United States
• Product Categories: Document Management, PDF Solutions
• Description: Foxit Software, Inc. specializes in PDF solutions and document management software. Its Document Management Systems (DMS) offer features for document collaboration, annotation, and secure sharing.
• Key Features:
  • Collaborative document editing and review
  • Annotation and commenting tools
  • Integration with popular cloud storage platforms

18. OnBase by Hyland

• Founders: Packy Hyland, Jr.
• Founded Year: 1991
• Headquarters: Westlake, Ohio, United States
• Product Categories: Document Management, Enterprise Content Management (ECM)
• Description: OnBase by Hyland is an enterprise content management platform that includes robust Document Management capabilities. It offers features for document capture, storage, retrieval, and workflow automation.
• Key Features:
  • Intelligent document capture and indexing
  • Workflow automation and process management
  • Integration with other enterprise systems

19. Revver

• Founders: James Blaylock
• Founded Year: 2001
• Headquarters: Lehi, Utah, United States
• Product Categories: Document Management, Cloud Storage
• Description: Revver provides cloud-based document management solutions for businesses of all sizes. Its Document Management Systems (DMS) offer secure file storage, document sharing, and workflow automation.
• Key Features:
  • Secure cloud-based document storage
  • Version control and document collaboration
  • Automated document workflows

20. Nuxeo

• Founders: Eric Barroca
• Founded Year: 2008
• Headquarters: New York, New York, United States
• Product Categories: Document Management, Digital Asset Management (DAM)
• Description: Nuxeo Corporation specializes in content and digital asset management solutions. Its Document Management Systems (DMS) offer features for secure document storage, retrieval, metadata management, and workflow automation.
• Key Features:
  • Advanced metadata management and tagging
  • Workflow automation and business process modeling
  • Integration with other content management and DAM solutions